How to Add Page Number to Slides in Powerpoint as Smart Art

Sometimes y'all become so used to a characteristic in i application, you expect it to be the there in all the other applications you utilize, especially when the applications are in the same suite, similar Microsoft Office.

In Microsoft Word, information technology is trivial to create a Tabular array of Contents - flip to the References tab, click the Table of Contents button and Nail! - ane is created for you. Then information technology is but a matter of remembering to update information technology when you finish editing your certificate.

The Table of Contents Wizard in Microsoft Word

But, in Microsoft PowerPoint, it isn't that simple.

PowerPoint Congenital In Options

PowerPoint has 3 means of edifice a Table of Contents:

1. Drag Slides into the content area
2. Use Outline View
3. Manually Build it

Permit'south become through each of these.

Dragging Slides

To create a quick Table of Contents past dragging:

1. Create a new slide to act as your Table of Contents.
2. Scroll the Thumbnails Pane on the left to find the slide you desire to add.
3. Drag and drop it on the slide.

You can meet an example of this style beneath. An image of each linked slide is added to the contents. In Presentation manner, these are clickable and will accept the viewer to that slide.

An example Table of Contents created by dragging and dropping

Advantages

Drag and drop is easy! The linking and images are done for yous. Easy to quickly create a top level table of contents.

Disadvantages

There is no easy indicator that you lot tin click or what page number these are on. If you are creating a PDF of the presentation to ship out, the viewer might not fifty-fifty know they tin can click. The linked slide images might as well not be the correct style or layout for this type of thumbnail. If you want to do more than a few slides, this can exist difficult to lay out nicely.

Using Outline View

To create a detailed Table of Contents using Outline View:

1. Create a new slide to act as your Table of Contents.
2. Become to the Outline view.
3. Right-click in the Outline page and choose Collapse All to evidence just the slide titles.
4. Drag to select the slides you want. (Note: y'all can agree Ctrl while dragging to select individual slides instead of one huge group)
5. Correct-click on a selected slide and choose copy.
6. Go dorsum to your new Table of Contents slide and choose paste.
7. Edit and format the list of slides.

Y'all can meet an example of this style below. All of the slides you copied appear in the listing, but there are no page numbers or links added automatically.

An case of a Tabular array of Contents created by Outline View.

Advantages

If you want a lot of slides titles for a detailed Table of Contents, then this is the easiest way to get them. With a little work, you lot can add bureaucracy, page numbers, formatting, and hyperlinks.

Disadvantages

Getting just the slides y'all want can be painful and then is finding and adding the page numbers and links. More than work in formatting this to look nice, since it is only text. You take to manually update folio numbers when they alter.

Build information technology Yourself

To create a custom Table of Contents yourself

1. Create a new slide to act every bit your Table of Contents.
2. Create a base of operations shape and format for each slide.
3. Indistinguishable this for each new slide.
4. Add page numbers and links manually.

You tin see an example of this style below. Each slide is a group of custom shapes, including a short description and the page number that the slide is on.

An example of a custom Table of Contents

Advantages

Y'all can make this look exactly how you want and add together additional information for each slide.

Disadvantages

You accept to manually add the folio numbers and links and update page numbers when they alter. If you end upwards with more pages than you lot look, y'all might have to lay out everything once more.

Semi-Automatically Updating Page Numbers

If you choose the Outline or Custom methods in a higher place, one of the biggest bug is that the page numbers displayed can rapidly get out of date, even if the links stay correct.

The solution is a elementary VBA role that goes through the hyperlinks and updates the folio number to match the current value. Only run this macro and information technology volition do its magic. A few caveats:

1. The macro expects your Table of Contents to be on Slide ii. If it isn't, update the 2 in "Set pTableOfContent = ActivePresentation.Slides(2)" to the correct slide number.
2. The macro expects that you take already created some hyperlinks on that page to update. If you oasis't yet, go to your Table of Contents and create hyperlinks to the appropriate slide with any display text "Ex. Folio X". Then run the macro and it will update them.

Macro Lawmaking

Sub TableOfContentUpdater()     Dim pTableOfContent As Slide     Fix pTableOfContent = ActivePresentation.Slides(2)          For Each pHyperLink In pTableOfContent.Hyperlinks         Dim pLinkNumber Every bit String         Dim pLinkedSlide As Slide         pLinkNumber = Left(pHyperLink.SubAddress, InStr(pHyperLink.SubAddress, ",") - one)         pHyperLink.TextToDisplay = ActivePresentation.Slides.FindBySlideID(CLng(pLinkNumber)).SlideIndex     Next pHyperLink Finish Sub          

I promise this helps you create and manage your Tables of Content equally easily as it does for us. Let usa know in the comments if you lot have any questions.

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Source: https://blog.thoughtlabs.com/blog/how-to-create-a-semi-automated-table-of-contents-in-powerpoint/

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